Road Transport Operator Employment Documentation

There are several standard conditions and undertakings recorded against every Operator’s Licence, which place obligations upon every operator with respect to various aspects of compliance. A failure to comply with these conditions or undertakings may result in the Operator’s Licence being revoked, suspended or curtailed and may also constitute a criminal offence.

It is therefore essential that all operators are able to demonstrate compliance with these conditions and undertakings, a vital element of which is being able to demonstrate that all of the operator’s personnel (i.e. transport manager(s), traffic office staff, workshop staff, drivers etc.), whether directly employed or engaged on a self-employed basis, have been provided with clear, comprehensive written instructions as to their duties and obligations with respect to all aspects of compliance.

Operators must therefore ensure that all staff, whether directly employed or engaged on a self-employed basis, are provided with a:

• Contract of Employment or Contract for Services;
• Job Description; and
• Handbook.

JMW’s road transport specialists can provide operators with this documentation, which:

• sets out the duties and obligations of all personnel (i.e. transport manager(s), traffic office staff, workshop staff, drivers etc.), whether directly employed or engaged on a self-employed basis, with respect to all aspects of compliance, including vehicle maintenance, daily defect reporting, drivers’ hours and working time, tachographs and record keeping, smoking, the use of mobile phones, speed limits, weight limits and overloading;
• satisfies all relevant employment and transport legislation and best practice standards as expected by the Traffic Commissioners and the enforcement authorities;
• is specifically tailored to meet the practical and commercial needs of the operator’s business.